Rental Units

Rental units are the individual rentable units within a property — for example, Apartment 2A at 5 Sample Street. You create a rental unit once, maintain its master data, and start the rental process from there.

Common Tasks

• Create a new rental unit
• Edit unit data
• Create a listing for a unit
• View history and changes
• Delete a unit

How to

Edit unit data

1. Open the property under Properties.
2. Switch to the Rental Units tab and click the desired unit.
3. Click Edit (pencil icon, top right).
4. Change the data — for example, update the living space from 78 m² to 80 m² after re-measurement.
5. Click Save.

All fields can be changed at any time. Changes are immediately recorded in the history.

Create a listing from a unit

1. Open the rental unit.
2. Click Create Listing in the actions area.
3. The rental process starts — rent terms, criteria, and AI communication are configured in the listing.

History and changes

The History tab shows every change with a timestamp and the actor — who changed what, and when.

Views and Fields

Rental unit overview

The detail view is structured into the following sections:

Basic Information

• Unit type (apartment, house, studio, room, shared room, furnished/temporary, parking)
• Unit name — e.g., "Apartment 2A"
• Unit number (optional) — e.g., "2A"
• Description (optional)

Size and Area

• Living space in m²
• Usable area in m² (excluding balconies, cellar)

Rooms and Floor Plan

• Number of rooms — e.g., 3.5
• Bedrooms and bathrooms (count)
• Floor level (basement to 5th floor and higher)

Amenities and Features

• Amenities: balcony, terrace, garden, elevator, cellar, garage, parking, fitted kitchen, wheelchair accessible, guest toilet, internet, alarm system and more
• Flooring: parquet, tiles, laminate, carpet, vinyl, stone, concrete

Energy and Heating

• Heating type: stove, central, floor heating, district heating
• Energy certificate type: demand or consumption certificate
• Energy efficiency class: A++ to H
• Primary energy source
• Country-specific: CO₂ class (DPE, FR), SAP score (EPC, GB), FGEE factor (AT), building envelope class (GEAK, CH)

Parking

• Garages, outdoor parking spots, underground spots, carports

Additional Details

• Internal notes (visible to your team only, not to applicants)
• Linked contacts

Tabs in the unit view

• Overview — All master data, editable via edit mode
• Rentals — All active and past rental cases for this unit
• Documents — Stored files (e.g., floor plans, energy certificate PDF)
• History — Chronological change log

History and Changes

The History tab documents every change to the rental unit chronologically: actor (team member or "Locari"), timestamp, and the field that changed. Recording starts when the unit is created and is retained as long as the unit exists in the system.

Permissions and Multi-select

• Visible to: all team members of the owner account.
• Edit (master data, notes, contacts): all team members.
• Delete: only administrators — the action is irreversible.
• Manage multiple units: Open the property and switch to the Rental Units tab — overview of all units, filter by type, create new units directly.

Next Steps

Once a rental unit is created:

1. Create a Listing under Listings — where you set rent amount, deposit and terms.
2. Define Criteria for applicants (Criteria).
3. Activate AI Communication (AI Communication).

Related Pages

• Create rental unit
• Manage properties
• Create listing
• Applicant list and filters