Getting Started with Locari
Up and running in minutes: create your account, set up your workspace, and rent out your first property — without inbox chaos.
Locari handles all communication with applicants — automatically, professionally, and GDPR-compliant. You decide who moves in; Locari takes care of everything up to that moment.
What Locari does automatically: Reply to applicant enquiries, ask follow-up questions, request documents, coordinate viewing appointments, qualify applicants. What you decide: Who moves in, manual replies, corrections to the AI memory.
Common Tasks
- Register and set up your workspace
- Create your first property and rental unit
- Publish a listing and activate Locari
- Invite team members
- Privacy and GDPR overview
How to
From sign-up to a live listing
The typical path for Stefan — private landlord, first vacancy:
- Sign up — enter your email address and password, accept the terms of service. Click the confirmation link sent to your inbox.
- Setup wizard — Locari guides you step by step: profile details, workspace name (e.g. "Müller Properties"), mailbox address setup.
- Create a property — address, features, rental units (e.g. 2nd floor apartment, 68 m², 850 € cold rent).
- Create and publish a listing — description, photos, selection criteria. Locari is active from the first application.
- Decide — Locari qualifies applicants and presents the best candidates to you. You choose.
Steps 1–3 typically take under 10 minutes. No credit card required to sign up.
Team workspace for multiple people
If you work with a team (e.g. property management with an assistant):
- Create the workspace in the setup wizard as an "Organisation" (not as a personal account).
- After setup: Settings → Team → Invite member.
- Assign roles: Owner (full access), Administrator (all features except billing), Member (applicants and communication).
More on team management: Settings → Team — roles, invitations, removing members.
Views and Fields
Setup wizard (Onboarding)
Locari guides new accounts through the following steps:
- Profile — first name and last name
- Password (optional, depending on sign-up method) — set a secure password
- Workspace — workspace name and account type (individual or business)
- Mailbox — choose a Locari email address for incoming applications (e.g.
my-properties@locari.de) - Messenger — connect the Locari app to your smartphone (optional, for push notifications)
- Settings — time zone and quiet hours (no messages at night or on weekends)
- Contacts (optional) — sync contacts with your mobile device
Dashboard after setup
After the setup wizard you land on the workspace dashboard:
- Active listings — ongoing rental processes with applicant count
- New applicants — recently received, not yet processed applications
- Pending actions — decisions Locari needs from you
- Locari messages — AI follow-up questions or notes addressed to you
Permissions and Multi-select
- Create workspace: any registered user — one user can be a member of multiple workspaces.
- Invite team members: only administrators and owners.
- Manage billing: only the workspace owner.
- Delete workspace: only the owner — the action is irreversible.
- Multiple workspaces: Settings → Team — switch workspace, view roles.