Rental units are the individual rentable units within a property — for example, Apartment 2A at 5 Sample Street. You create a rental unit once, maintain its master data, and start the rental process from there.
Rental units are managed under Properties. Open a property and switch to the Rental Units tab to see all units for that property and to create new ones.
Common Tasks
How to
Edit unit data
- Open the property under Properties.
- Switch to the Rental Units tab and click the desired unit.
- Click Edit (pencil icon, top right).
- Change the data — for example, update the living space from 78 m² to 80 m² after re-measurement.
- Click Save.
Changes are immediately recorded in the history.
If the rental unit is not activated (trial period expired), the unit is locked: you can only edit the master data again once you have activated it.
Start a rental for a unit
You start a rental (rental case) from the unit's Rentals tab:
- Open the rental unit and switch to the Rentals tab.
- Click + Rental case (top right in the card).
- You are taken to the creation page — the unit is already pre-selected.
- From there you configure rent terms, applicant criteria, and AI communication.
History and changes
The History tab shows every change with a timestamp and the actor — who changed what, and when.
Views and Fields
Rental unit overview
The detail view is structured into the following sections:
Basic Information
- Unit type (apartment, house, studio, room, shared room, furnished/temporary, parking)
- Unit name — e.g., "Apartment 2A"
- Unit number (optional) — e.g., "2A"
- Description (optional)
Size and Area
- Living space in m²
- Usable area in m² (excluding balconies, cellar)
Rooms and Floor Plan
- Number of rooms — e.g., 3.5
- Bedrooms and bathrooms (count)
- Floor level (basement to 5th floor and higher)
Amenities and Features
- Amenities: balcony, terrace, garden, elevator, cellar, garage, parking, fitted kitchen, wheelchair accessible, guest toilet, internet, alarm system and more
- Flooring: parquet, tiles, laminate, carpet, vinyl, stone, concrete
Energy and Heating
- Heating type: stove, central, floor heating, district heating
- Energy certificate type: demand or consumption certificate
- Energy efficiency class: A++ to H
- Primary energy source
- Country-specific: CO₂ class (DPE, FR), SAP score (EPC, GB), FGEE factor (AT), building envelope class (GEAK, CH)
Parking
- Garages, outdoor parking spots, underground spots, carports
Additional Details
- Internal notes (visible to your team only, not to applicants)
- Linked contacts
Tabs in the unit view
- Overview — All master data, editable via edit mode
- Rentals — All active and past rental cases for this unit
- Documents — Stored files (e.g., floor plans, energy certificate PDF)
- History — Chronological change log
History and Changes
The History tab documents every change to the rental unit chronologically: actor (team member or "Locari"), timestamp, and the field that changed. Recording starts when the unit is created and is retained as long as the unit exists in the system.
Deleting a rental unit permanently removes all history data. Create a note before deleting if you need to preserve any information.
Manage Multiple Units
All units of a property appear as a card list in that property's Rental Units tab. Each card shows the name, type, and activation status. Use Create Rental Unit to add another unit directly. There is no standalone overview across all units — you always enter via the property.
Next Steps
Once a rental unit is created:
- Start a rental case from the unit's Rentals tab (Rentals) — where you set rent amount, deposit, and terms.
- Define Criteria for applicants (Criteria).
- Activate AI Communication (AI Communication).