The Rentals tab lists all rental cases ever created for this unit — from the first listing to the current tenancy. A unit can go through several consecutive rental cases, for example after a change of tenant. Each entry is a complete rental case with its own status, listing, and applicant history.
What Locari does automatically: Nothing — rental cases are created manually when you set up a listing for this unit. Locari assigns them to this unit automatically. What you do: Create rental cases, open them, and track their status.
Common Tasks
- Create a rental case for this unit
- Open an existing rental case
- Check the status of a rental case
- Overview of all listings for this unit
For all rental cases across all units: Listings — filter by status, search by unit.
How to
Create a Rental Case
- Open the rental unit and click the Rentals tab.
- Click + Rental case (top right in the card).
- You are taken to the rental case creation page — the unit is already pre-filled.
- Enter the rent, availability date, and other details, then save.
Example: New listing for unit "Ground Floor Left" after the Weber family's move-out — net rent 920 €, available from 01/08/2026.
Open a Rental Case
Click any row in the list — you are taken directly to the rental case detail page, where you can manage the listing, applicants, and communication.
Views and Fields
Rental Case Card (List)
Each entry shows:
- Title of the rental case (or address if no title is set)
- Net rent (e.g. "920.00 €")
- Available from (date, e.g. "01/08/2026")
- Status badge (Draft / Active / Completed / Archived)
Click a row to open the full rental case.
Empty State
No rental case created yet: the card shows a placeholder icon and a note that no rental cases exist. The + Rental case button remains visible.
Status Overview
Possible status values for a rental case:
- Draft — not yet published
- Active — listing live, applications possible
- Completed — tenant selected, tenancy started
- Archived — rental case ended and archived
Audit and History
Each rental case maintains its own history on its detail page. For the change history of the unit itself: History.
Retention note: Completed or archived rental cases remain in the system. Deleting a rental case removes all linked applicant data — this is subject to GDPR retention periods and cannot be undone.
Permissions and Multi-select
- Visible to: all team members of the owner account.
- Create a rental case: all team members.
- Delete a rental case: only administrators — the action is irreversible and removes all linked data.
- For listings of this unit: Listings — filter by status, search by unit, multi-select.