Locari doesn't only wait for your messages — it also reaches out on its own when something is relevant to you. That way you never miss an open point without constantly checking the app. Many of these messages can be answered straight away by tapping a tappable option.
What Locari does proactively for you: Ask for your impression after a viewing, remind you of upcoming appointments and due tasks, send you a daily overview, and flag applicant questions or escalations. What you decide: How you respond — by tapping an option or with your own message. Locari only acts once you reply.
Common Tasks
- Prompt after a viewing
- Appointment and feedback reminders
- Due tasks and daily digest
- Applicant alerts
- Many messages at once
How it works
Prompt after a viewing
Shortly after a viewing appointment ends, Locari writes to you on its own — for example: "Viewing finished: Miller family. How was your impression? Do you have any notes? How would you like to proceed?" Along with it you get tappable options, for example:
- Check documents / move to document verification
- Reject
- No-show
- Decide later
Tap an option and Locari carries out the matching next step. You can also simply send your impression as text or a voice message — Locari turns it into a note on the applicant. More under Viewings.
Appointment and feedback reminders
- Appointment reminder: Shortly before an upcoming viewing (around 30 minutes ahead), Locari reminds you so you arrive on time.
- Feedback reminder: If you haven't responded after a viewing, Locari follows up once more after a while (around two hours later).
Due tasks and daily digest
- Due tasks: When a task becomes due, Locari reaches out so it doesn't slip through. More under Tasks.
- Daily digest: On request, Locari sends you a once-a-day summary of what matters — upcoming appointments, open tasks and new applications at a glance.
Applicant alerts
When an applicant asks a question or a case needs your decision (an escalation), Locari sends you an alert. So you can respond right from WhatsApp, for example answering a clarification. More under Clarifications.
Proactive messages respect your quiet hours: outside your notification window they are collected and delivered to you afterwards — including urgent ones. For exactly how this works, see Security and Quiet Hours.
Many messages at once
When many things happen at once, Locari does not send you every message separately:
- Questions arrive one after the other. At most one question is open, and the next follows after your answer.
- Updates such as bookings, cancellations, upcoming viewings or due tasks are collected by Locari. The first one arrives immediately, further ones bundled: at least 15 minutes apart and at most 10 items per message.
- The bundle gives one number per rental and, for up to three entries of a kind, the names as well. Whatever you have already handled drops out.
- If your WhatsApp window is closed, no notice expires silently. Locari then sends a short message with the number of new notices and a “Show” button, at most every four hours. After your tap, you get the notices here.
- If you use Locari over MCP, you fetch the same with "What is new?", see Connect Claude and ChatGPT to Locari.
What Locari does here: Sort messages by kind, put questions in order, summarise updates and remove those already handled. What you decide: When you answer. None of this triggers an acceptance, rejection or email by itself.
Notes
- You set when you are reachable under Settings → Locari Assistant — see Channel Setup.
- All proactive alerts relate only to cases in your own workspaces; data from different workspaces is never mixed.