This is the History tab on a listing (case level). It documents all data changes to the listing itself — status transitions, field edits, AI actions, and team interventions. For the history of a single applicant, see Applicant Details — History.
On this page you see a complete, chronological record of all events for this listing — from creation to the current state. Every entry shows who acted, what was changed, and when.
What Locari automatically records: All field changes to the listing (title, base rent, status, criteria), AI-initiated status transitions, and automatic actions such as creating applicant records. What you decide: Nothing — the history is read-only. It serves exclusively as an audit trail.
Common Tasks
- Retrieve listing history
- Trace field changes
- Distinguish AI actions from team interventions
- Check retention deadlines
How To
Retrieve listing history
- Open the listing — select the History tab.
- The timeline shows entries in reverse order (most recent first).
- Example: "15 May 2026, 10:32 — Lars Meier changed base rent from 850 € to 880 €."
- Expand an entry to see the old and new value of the changed field.
Read grouped changes
Changes made within one second by the same person are grouped into a single entry — for example when base rent and move-in date were changed simultaneously for the Musterstraße 12 listing.
Views and Fields
Timeline entries
Each entry shows:
- Actor — team member (by name) or "Locari AI" or "System"
- Timestamp — date and time of the change
- Changed field — e.g. "Base rent", "Status", "Title"
- Old value → New value — concrete before/after comparison
- Source — Manual entry / AI assistant / Applicant / System
Initial creation entry
At the bottom of the timeline there is always the listing creation entry with the creator and date.
Actor types
| Actor | Meaning |
|---|---|
| Team member (name) | Manual intervention by a person from your team |
| Locari AI | Automatic action by Locari AI |
| System | Platform-side action (e.g. automatic status transition) |
Audit and History
Retention: The history is kept after the listing is closed and retained in accordance with GDPR requirements. The exact period depends on your account's data privacy settings.
Important: The listing history records only changes to listing fields — not the histories of individual applicants. Applicant histories are found in Applicant Details.
Deleting a draft permanently removes the entire history. Only administrators can delete — this action cannot be undone.
Permissions and Multi-Select
- Visible to: all team members of the owner account.
- Edit history: not possible — the history is read-only.
- Delete listing (removes the history): administrators only — the action is irreversible.
- Applicant history across all listings: Applicant List — bulk rejection, filter by phase and status, sort by score.