Getting Started with Locari

Locari handles all communication with applicants — automatically, professionally, and GDPR-compliant. You decide who moves in; Locari takes care of everything up to that moment.

Common Tasks

• Register and set up your workspace
• Create your first property and rental unit
• Publish a listing and activate Locari
• Invite team members
• Privacy and GDPR overview

How to

From sign-up to a live listing

The typical path for Stefan — private landlord, first vacancy:

1. Sign up — enter your email address and password, accept the terms of service. Click the confirmation link sent to your inbox.
2. Setup wizard — Locari guides you step by step: profile details, workspace name (e.g. "Müller Properties"), mailbox address setup.
3. Create a property — address, features, rental units (e.g. 2nd floor apartment, 68 m², 850 € cold rent).
4. Create and publish a listing — description, photos, selection criteria. Locari is active from the first application.
5. Decide — Locari qualifies applicants and presents the best candidates to you. You choose.

Team workspace for multiple people

If you work with a team (e.g. property management with an assistant):

1. Create the workspace in the setup wizard as a "Business" account (not as an individual).
2. After setup: Settings → Team → Invite member.
3. Enter your colleague's email address and choose a role.

More on team management: Settings → Team — inviting members, roles, removing members.

Views and Fields

Setup wizard (Onboarding)

Locari guides new accounts through the following steps:

• Profile — first name and last name
• Password (optional, depending on sign-up method) — set a secure password
• Workspace — workspace name and account type (individual or business)
• Mailbox — choose a Locari email address for incoming applications (e.g. my-properties@locari.de)
• Messenger — connect the Locari app to your smartphone (optional, for push notifications)
• Settings — time zone and quiet hours (no messages at night or on weekends)
• Contacts (optional) — sync contacts with your mobile device

Dashboard after setup

After the setup wizard you land on the workspace dashboard:

• Active listings — ongoing rental processes with applicant count
• New applicants — recently received, not yet processed applications
• Pending actions — decisions Locari needs from you
• Locari messages — AI follow-up questions or notes addressed to you

Good to Know

• You can work in several workspaces with the same account and switch between them at any time.
• To manage billing, you need billing rights in the respective workspace.
• Deleting a workspace is irreversible.

Related Pages

• Registration and setup wizard
• Create your first property
• Create and publish a listing
• Team management and roles
• Privacy and GDPR